Group Management

Modified on Wed, 5 Feb at 12:07 PM

Quick Start Guide

XperienceED (XED)

Group Management

Using the Instructor role, the New Group button is at the top of the page and the Group Management option is available from the left navigation menu.

A best practice when getting started in XED is to create groups before importing users. Groups are a great way to segment learners for tracking progress and maintaining organized reports. This action also produces a Group Key, which is what’s used to activate course(s) learning content and assignments. This code is needed when importing or registering a user. XED allows for creating an unlimited number of Groups.

Pro Tip: If you teach multiple sections, periods, or blocks of the same course, groups are a great way to keep your students organized.

Upon establishing groups, Group Management is where you will manage learning pathways for your students.

Step 1:

From the Instructor role Dashboard, click the NEW GROUP button at the top of the page.

The "NEW GROUP" button is highlighted in purple with an arrow pointing to it. The screen displays a welcome message for the user and the XperienceED logo, with the instructor's name and profile picture in the top right corner.

Step 2:

Complete all or at least the “Mandatory fields.”

Group Name

Start Date

Finish Date.

This information can be edited later, as needed, from Group. The start and finish dates must be within your license activation dates.

Note: Although not a required field, it is highly recommended to enter an estimated value in the Learners Limit field to prevent the course activation code (Group Key) from going viral. This will protect your available license inventory. For instance, if you’re a school and you have 18 students on the class roster than you might consider entering 20 in this field initially.

The "New Group" creation screen displays fields for **Group Name**, **Description**, **Start Date**, **End Date**, and **Learners Limit**. The **Active group** checkbox is selected. The description contains placeholder text in Latin.

Step 3:

Immediately after selecting a Finish Date value, a new section appears, labeled “Select Category”, from which you can select a product option then select one or multiple related courses.

The "Select Category" section displays four category options: **Information Technology**, **Microsoft Apps**, **PMI Project Management**, and **Microsoft Fundamentals**, each represented by an icon and abbreviation.

Step 4:

After selecting the applicable category option, another section appears, labeled “Select Course”, from which you can select each applicable course and determine learning levels.

The "Select Course" section displays four course options: **HTML and CSS**, **Java**, **Python Level 1**, and **Python Level 2**. Each course is represented by an icon and includes a description stating, "Define the course content by selecting the certification parameters."

Step 5:

Click SAVE when done.

At this point, you can disregard the Parameters sections, which leaves all default settings in place, or edit the default values accordingly.

To the right of the Group Name field now appears the Group Key and related course activation code, and a convenient Copy button. The Group Key can also be seen from the Group Management page.