Adding Learners to a Group

Modified on Thu, 16 Nov, 2023 at 9:00 AM

Quick Start Guide 

XperienceED (XED)

Adding Learners to your Group 

 

Once Group setup is complete, the next step is to get learners connected to the correct group(s). To begin, learners must have their own account within the XED platform. Then, they can connect to the Group using the Group Code. 


There are three different ways to accomplish this. 


OPTION 1: LEARNER REGISTRATION 

OPTION 2: IMPORTING USERS 

OPTION 3: MANUALLY ADDING USERS 

Shape 

 

OPTION 1: LEARNER REGISTRATION 

 

The instructor must provide the learner with the Group Key prior to registering. The Group Key is found in two locations. 

Location 1: 

  1. Click on the Group Management button from the left navigation menu. 

  1. Find your Group. 

  1. Here you will see the Group Key is available for quick access. 

  1. To copy the Group Key, simply click the “copy to clipboard” icon next to the code. 

    1. This functions the same as selecting and copying the code.

    2. Paste the code wherever needed. 

 

Location 2:  

  1. From the Dashboard, scroll down to Groups and ensure the Active Groups tab is selected. 

  1. The Group Key is displayed directly underneath the name of each active group. 

  1. To copy the Group Key, simply click the “copy to clipboard” icon next to the code.  

  • This functions the same as selecting and copying the code.

  • Paste the code wherever needed.




Screens screenshot of a phone 
Description automatically generated 



Step 1:  

Once you have provided the Group Key to your learners, they can register themselves at xperienceed.com. 

 

 



 

Step 2: 

Under the Login button, click the Register link. 

A screenshot of a login page 
Description automatically generated 

Step 3:  

Enter the Group Key and click Verify Code. 

 

A screenshot of a computer 
Description automatically generated 



Step 4:  

Depending on your age, choose Under 13 or 13 and Older. 

A close-up of a white background 
Description automatically generated



Step 5: 

Enter your contact information, select your preferred language and Avatar. Then, click Next Step. 

A screenshot of a computer 
Description automatically generated 


 

Step 6: 

Complete the Security Questions, create a password, and check the box to agree to 

XED's Privacy Policy and Terms of Use. The other 2 checkboxes are optional. Then, click Next Step. 

 

 

 

Step 7: 

Read and Accept the XperienceED End-User License Agreement and then click Register. 

 



Step 8: 

As a confirmation that all steps were completed correctly, you will be informed that you successfully registered. 

A screen shot of a computer 
Description automatically generated 



Step 9: 

The learner will now arrive to the Dashboard with their assigned courses! To begin a course, simply click Go to Course. 

 

Shape 

 

OPTION 2: IMPORTING USERS 

 

Using the Instructor role, the Import Users option is available from the main, left side, XED navigation pane. Import Users is the best way to import a list of students in bulk. This article will document the procedural steps. 

 

Note: Currently, only users with the Learner role can be imported. If the user needs Admin or Instructor role rights, then this type of user will use different instructions to create an account. 

 

 

Step 1:  

On the left navigation menu, click Import Users. 

 

This page has two menu tab options – IMPORT and IMPORT HISTORY

General Notes instructions are also provided, along with default setting form options and a post import results grid.



Step 2: 

Review the General Notes. To access the import template spreadsheet, on the IMPORT tab, click on the blue hyperlink labeled CLICK HERE to download the Import template spreadsheet 




 

Note: This document will need to be downloaded locally or to a network drive and the Enable Editing option clicked to begin entering data. 

 

The template spreadsheet worksheet is named ‘Users’, and has the following columns:  

 

  • First Name – required field  

  • Last Name – required field  

  • Username – required field, must be unique (validation is performed during import).  

  • Email – populate (use proper formatting) or, if the user is under the age of 13, leave blank.  

  • Password – required field.  

  • Activation Code – required field. This value can be different per user row, but must be a Group Key, properly formatted, that originates from XED. 

 

NoteAll fields are required except email. Leave this blank if the user is under the age of 13. 






Step 3:  

Using applicable data, populate each column accordingly.  

 

NoteBe careful using the Excel Auto-fill feature, especially in the Activation Code column, ensuring that the original value is not incremented or altered erroneously. 

 

 

Step 4: 

Save the spreadsheet. 





Step 5: 

Fill in the fields for Language Preference, Country/Region, State/Province/Region, and City. The two checkbox options are optional. 

 

A close up of a screen 
Description automatically generated 



 

Step 6: 

Drag and drop your Excel file or click to browse for the file. 

 

 




Step 7:  

The upload will start automatically, displaying a preview of the names and information. At this stage, you can initiate the import process by clicking the IMPORT USERS button to complete the import. Alternatively, you can navigate back to the spreadsheet to correct any issues or errors. After addressing these concerns, repeat Step 6.  

 

A screenshot of a computer 
Description automatically generatedA screenshot of a computer 
Description automatically generated 

 

If preferred, you can also choose to import only the items marked with a check in the Import column of the results grid, which have successfully met the criteria. 



Step 8: 

Success! As denoted via a message bar, you’ll be emailed upon completion of the import – generally only a few minutes – and/or you can click the IMPORT HISTORY tab near the top of the page to view details of this and possibly previous imports. Use the REFRESH button as needed. 

 

Shape 

 

OPTION 2: MANUALLY ADDING USERS 

 

NoteThis option only works if the learner is already registered with XED and attached to a class within your organization.


Step 1:  

Select Group Management from the left navigation menu. 

A purple sign with white text 
Description automatically generated 




Step 2:  

Select Users within the course you would like to add learners to. 

A screenshot of a computer 
Description automatically generated 




Step 3:  

Select the Learners tab. 

A purple and blue rectangle with black text 
Description automatically generated 




Step 4:  

Choose + Add Learner. 

A screenshot of a computer 
Description automatically generated 



Step 5:  

Search for the user by their username or email address. Remember, this option only works if the learner is already registered with XED and attached to a class. 

A purple line with black text and a black box with a black rectangle and a black rectangle with a black rectangle with a black rectangle with a purple line and a black rectangle 
Description automatically generated 



 

Step 6:  

Confirm the user information is correct and click Add User. 

A screenshot of a computer 
Description automatically generated 


 


Step 7:  

XED will confirm the user was successfully added. Their name now appears on the user list.  

A green sign with white text 
Description automatically generated 

 

 

Was this article helpful?

That’s Great!

Thank you for your feedback

Sorry! We couldn't be helpful

Thank you for your feedback

Let us know how can we improve this article!

Select at least one of the reasons
CAPTCHA verification is required.

Feedback sent

We appreciate your effort and will try to fix the article