Adding Learners to a Group

Modified on Wed, 5 Feb at 11:49 AM

Quick Start Guide 

XperienceED (XED)

Adding Learners to your Group 

 

Once Group setup is complete, the next step is to get learners connected to the correct group(s). To begin, learners must have their own account within the XED platform. Then, they can connect to the Group using the Group Code. 


There are three different ways to accomplish this. 


OPTION 1: LEARNER REGISTRATION 

OPTION 2: IMPORTING USERS 

OPTION 3: MANUALLY ADDING USERS 

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OPTION 1: LEARNER REGISTRATION 

 

Group details for "1st Period" with the group key highlighted and the option to copy it. The "Edit" and "Users" buttons are also visible for managing group settings and users.The instructor must provide the learner with the Group Key prior to registering. The Group Key is found in two locations. 

Location 1: 

  1. Click on the Group Management button from the left navigation menu. 

  1. Find your Group. 

  1. Here you will see the Group Key is available for quick access. 

  1. To copy the Group Key, simply click the “copy to clipboard” icon next to the code. 

    1. This functions the same as selecting and copying the code.

    2. Paste the code wherever needed. 

 

Location 2:  

  1. From the Dashboard, scroll down to Groups and ensure the Active Groups tab is selected. 

  1. The Group Key is displayed directly underneath the name of each active group. 

  1. To copy the Group Key, simply click the “copy to clipboard” icon next to the code.  

  • This functions the same as selecting and copying the code.

  • Paste the code wherever needed.




Active groups view showing 1st Period, Period 1 | Computer, and Period 2 | Computer, each with a group key that can be copied. Options to edit the groups and view progress are also available. 



Step 1:  

Once you have provided the Group Key to your learners, they can register themselves at xperienceed.com. 

 

Browser tab showing the XperienceED website with the site URL and navigation buttons for back and refresh. 



 

Step 2: 

Under the Login button, click the Register link. 

Welcome screen for XperienceED login. Fields for username and password, a black "Log In" button, and a highlighted "Register" link with an arrow pointing to it. 

Step 3:  

Enter the Group Key and click Verify Code. 

 

XperienceED profile creation screen. Step 1: Activation Code. A highlighted "Group Key" field with an arrow pointing to it, followed by a black "Verify Code" button. 



Step 4:  

Depending on your age, choose Under 13 or 13 and Older. 

Learner age selection screen. The question "What is your age?" with two options: "UNDER 13" and "13 AND OLDER," along with a "BACK" button in the top right.



Step 5: 

Enter your contact information, select your preferred language and Avatar. Then, click Next Step. 

Create account screen with email. Fields for first name, last name, username, and email. Dropdowns for language, country, state, and city. Profile avatar selection with four icons and a black "Next Step" button. 


 

Step 6: 

Complete the Security Questions, create a password, and check the box to agree to 

XED's Privacy Policy and Terms of Use. The other 2 checkboxes are optional. Then, click Next Step. 

Security and password setup screen for XperienceED. Fields for selecting a security question and entering an answer. Password creation section with entry and confirmation fields. Three checkboxes for agreements and subscriptions, followed by a black "Next Step" button. 

 

 

Step 7: 

Read and Accept the XperienceED End-User License Agreement and then click Register. 

XperienceED End-User License Agreement screen. Users must scroll through the terms before proceeding. A checkbox to agree to the license agreement is highlighted, followed by a black "Register" button with an arrow pointing to it. 



Step 8: 

As a confirmation that all steps were completed correctly, you will be informed that you successfully registered. 

Registration successful screen for XperienceED. A graduation cap icon above a message confirming registration, followed by a black "Login" button. 



Step 9: 

The learner will now arrive to the Dashboard with their assigned courses! To begin a course, simply click Go to Course. 

XperienceED course dashboard. Displays enrolled courses: Entrepreneurship, Excel 365 Apps, PowerPoint 365 Apps, and Word 2019. A highlighted section with an arrow points to the "Go to Course" button for Word 2019. 

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OPTION 2: IMPORTING USERS 

 

Using the Instructor role, the Import Users option is available from the main, left side, XED navigation pane. Import Users is the best way to import a list of students in bulk. This article will document the procedural steps. 

 

Note: Currently, only users with the Learner role can be imported. If the user needs Admin or Instructor role rights, then this type of user will use different instructions to create an account. 

 

 

Step 1:  

On the left navigation menu, click Import Users. 

 

This page has two menu tab options – IMPORT and IMPORT HISTORY

General Notes instructions are also provided, along with default setting form options and a post import results grid.

XperienceED admin panel. Sidebar menu with options like Dashboard, Group Management, Reports, and Resources. The "Import Users" button is highlighted with an arrow pointing to it, along with the "Import" tab at the top.


Step 2: 

Review the General Notes. To access the import template spreadsheet, on the IMPORT tab, click on the blue hyperlink labeled CLICK HERE to download the Import template spreadsheet 


XperienceED import page. The "Import" tab is selected, and an arrow highlights the "CLICK HERE" link for downloading the import template spreadsheet.


 

Note: This document will need to be downloaded locally or to a network drive and the Enable Editing option clicked to begin entering data. 

 

The template spreadsheet worksheet is named ‘Users’, and has the following columns:  

 

  • First Name – required field  

  • Last Name – required field  

  • Username – required field, must be unique (validation is performed during import).  

  • Email – populate (use proper formatting) or, if the user is under the age of 13, leave blank.  

  • Password – required field.  

  • Activation Code – required field. This value can be different per user row, but must be a Group Key, properly formatted, that originates from XED. 

 

NoteAll fields are required except email. Leave this blank if the user is under the age of 13. 






Step 3:  

Using applicable data, populate each column accordingly.  

 

NoteBe careful using the Excel Auto-fill feature, especially in the Activation Code column, ensuring that the original value is not incremented or altered erroneously. XperienceED user import spreadsheet. Columns include First Name, Last Name, Username, Email, Password, and Activation Code. Rows contain sample user data with blurred activation codes.

 

 

Step 4: 

Save the spreadsheet. 





Step 5: 

Fill in the fields for Language Preference, Country/Region, State/Province/Region, and City. The two checkbox options are optional. 

 

XperienceED user profile form. Dropdowns for language preference, country, state, and city. Two optional checkboxes for receiving product promotions and signing up for the XperienceED newsletter. 



 

Step 6: 

Drag and drop your Excel file or click to browse for the file. 

 

Drag & Drop your excel file or Browse 




Step 7:  

The upload will start automatically, displaying a preview of the names and information. At this stage, you can initiate the import process by clicking the IMPORT USERS button to complete the import. Alternatively, you can navigate back to the spreadsheet to correct any issues or errors. After addressing these concerns, repeat Step 6.  

 

A screenshot of a computer 
Description automatically generatedUser import confirmation screen. **importstudents1.xlsx** uploaded successfully with no errors. Multiple accounts are **ready to import**, displaying usernames, emails, passwords, and activation codes. The **IMPORT USERS** button is available to finalize. 

 

If preferred, you can also choose to import only the items marked with a check in the Import column of the results grid, which have successfully met the criteria. 



Step 8: 

Success! As denoted via a message bar, you’ll be emailed upon completion of the import – generally only a few minutes – and/or you can click the IMPORT HISTORY tab near the top of the page to view details of this and possibly previous imports. Use the REFRESH button as needed. 

 

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OPTION 2: MANUALLY ADDING USERS 

 

NoteThis option only works if the learner is already registered with XED and attached to a class within your organization.


Step 1:  

Select Group Management from the left navigation menu. 

XperienceED sidebar menu. The "Group Management" option is highlighted with an arrow pointing to it. Other menu options include "Dashboard," "Reports," "Import Users," and "Resources." 




Step 2:  

Select Users within the course you would like to add learners to. 

Group details for "1st Period." Displays group key (blurred), number of learners (6), and end date (June 1, 2024). A red progress circle shows "3% Group Progress." Below, two buttons: "Edit" and a highlighted "Users" button with an arrow pointing to it. 




Step 3:  

Select the Learners tab. 

User role selection with "Collaborators" and "Learners" tabs. The "Learners" tab is highlighted in blue with an arrow pointing to it. 




Step 4:  

Choose + Add Learner. 

Learner management screen. "Learners" tab is selected, with a search bar labeled "Search Learner" below. A highlighted "+ Add Learner" button with an arrow pointing to it. 



Step 5:  

Search for the user by their username or email address. Remember, this option only works if the learner is already registered with XED and attached to a class. 

Add Existing User screen. The username "derf.nosnhoj" is entered in the input field. A highlighted "Search User" button with an arrow pointing to it, while the "Add User" button is grayed out. 



 

Step 6:  

Confirm the user information is correct and click Add User. 

Add Existing User screen. The username "derf.nosnhoj" is entered. Below, two black buttons labeled "Search User" and "Add User," with the "Add User" button highlighted and an arrow pointing to it. 


 


Step 7:  

XED will confirm the user was successfully added. Their name now appears on the user list.  

Green confirmation banner with a checkmark icon and the message "The user was successfully added." 

 

 


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