Importing Users

Modified on Wed, 5 Feb at 12:13 PM

SXED logo

Importing Users


Using the Instructor role, the Import Users option is available from the left navigation pane. Import Users is the best way to import a list of students in bulk. This article will document the procedural steps.


➤ Note: If your students are accessing XED through GMetrix, importing users in from the xperienceed.com website is not necessary.


Step 1: On the left navigation menu, click Import Users


The "Import Users" button is highlighted in blue with an arrow pointing to it on the XED platform's sidebar menu. Other visible menu items include Dashboard, Group Management, Reports, and Resources.

This page has two menu tab options – IMPORT and IMPORT HISTORY. General Notes instructions are also provided, along with default setting form options and a post import results grid.
The "IMPORT" and "IMPORT HISTORY" tabs are highlighted in yellow with an arrow pointing to them. The text below includes instructions for downloading the import template spreadsheet and a "General Notes" section emphasizing the required fields for importing user data.

Step 2: Review the General Notes. To access the import template spreadsheet, on the IMPORT tab, click on the blue hyperlink labeled CLICK HERE to download the Import template spreadsheet. 


➤ Note: This document will need to be downloaded locally or to a network drive and the Enable Editing option clicked to begin entering data. 


The template spreadsheet worksheet is named ‘Users’, and has the following columns: 


First Name – required field 

Last Name – required field 

Username – required field, must be unique (validation is performed during import). 

Email – populate (use proper formatting) or, if the user is under the age of 13, leave blank. 

Password – required field. 

Activation Code – required field. This value can be different per user row, but must be a Group Key, properly formatted, that originates from XperienceED. 


➤ Note: All fields are required except email. Leave this blank if the user is under the age of 13. 


Step 3: Using applicable data, populate each column accordingly. 


➤ Note: 
Be careful using the Excel Auto-fill feature, especially in the Activation Code column, ensuring that the original value is not incremented or altered erroneously.


A spreadsheet displaying user details, including first name, last name, username, email, password, and activation code. 


Step 4: Save the spreadsheet.


Step 5: Fill in the fields for Language Preference, Country/Region, State/Province/Region, and City. The two checkbox options are optional. 


A form with fields for language preference, country, state, and city, along with optional checkboxes for promotional contact and newsletter signup.


Step 6: Drag & drop your excel file or click to browse for the file. 


A file upload prompt instructing users to drag and drop an Excel file or browse to select one. 


Step 7: The upload will start automatically, displaying a preview of the names and information. At this stage, you can initiate the import process by clicking the IMPORT USERS button to complete the import. Alternatively, you can navigate back to the spreadsheet to correct any issues or errors. After addressing these concerns, repeat Step 6. 

An uploaded Excel file is ready for import, showing a list of users marked as "Ready to import" with checkboxes selected. 


If preferred, you can also choose to import only the items marked with a check in the Import column of the results grid, which have successfully met the criteria.


Step 8: Success! As denoted via a message bar, you’ll be emailed upon completion of the import – generally only a few minutes – and/or you can click the IMPORT HISTORY tab near the top of the page to view details of this and possibly previous imports. Use the REFRESH button as needed. 


Great job! Users are now ready to begin using XperienceED and, if applicable, proceed in learning from course content toward industry certification or a credential. 


If you need additional assistance, encounter an error, or have an issue during this process, submit a support ticket to [email protected]. If possible or applicable, attach a full-page screen image depicting the error or issue you’re experiencing. 


▶️ Video: XED Instructors Import Users


Was this article helpful?

That’s Great!

Thank you for your feedback

Sorry! We couldn't be helpful

Thank you for your feedback

Let us know how can we improve this article!

Select at least one of the reasons
CAPTCHA verification is required.

Feedback sent

We appreciate your effort and will try to fix the article